5 Compliance Tips for Office Managers

When it comes to getting your office compliant and maintaining that compliance, where do you begin?

Designate a Privacy and Security Officer for your office.

• Your office is a team, but that team needs a manager to A) Create and implement the office’s policies and B) To enforce those policies. HIPAA does allow for this to be the same individual.

Continuous security training and awareness.

• Your employees can not be expected to follow the HIPAA policies if they have never been properly trained.

Establish a Workstation Use Plan to manage your employee’s access.

• HIPAA requires you to maintain a log clearly showing each employee’s level of access to PHI.

Review your Business Associate Agreements to make sure you are fully protected.

• You want to make sure you are not sharing any PHI with a Business Associate that has not signed an air-tight agreement with an Indemnification clause.

Perform an annual Risk Assessment to identify and address any vulnerabilities.

• A practice can be fined for a violation they were unaware of, if said violation was something that could have been avoided if the practice had done their due diligence. It is your responsibility to understand where you are vulnerable.

The surest way to protect your practice and your patients is to have the plans and policies in above, in place, available to all employees, and continuously reinforce them.

Start by taking your free HIPAA Risk Assessment here >>

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Rectangle Health

Rectangle Health, a leading healthcare technology company, empowers medical, dental, and specialty practices with seamless and secure technology to drive revenue by increasing patient payments and streamlining practice management and payment processing. Since 1993, the company’s innovative solutions have reduced administrative burden and rebalanced the ledger for its thousands of healthcare providers in the U.S., reliably processing billions of dollars in payments annually.

Rectangle Health focuses on keeping practices financially healthy so they can prioritize care. The company’s flagship product, Practice Management Bridge®, interfaces with all existing practice management systems. This innovative platform includes features like contactless capabilities, customizable messages, online payments, patient financing, and Text to Pay that digitize payments and engagement for ease.

Headquartered in Valhalla, New York, Rectangle Health has been repeatedly named to the Inc. 5000 list of fastest growing companies.